South Africa Partners (SA Partners), an international development organization based in Boston,seeks a collaborative, experienced manager for the position of Deputy Director. The Deputy Director is responsible for providing overall oversight of operations, contracting, financial accounting, external reporting, and compliance. The Deputy Director will report directly to the Executive Director. As a key member of the management team, the Deputy Director, will also work closely with program staff, partner organizations in the U.S. and in South Africa, and with the Board of Directors. SA Partners’ main office is in Boston, with program and administrative offices located in three South African cities – Johannesburg, East London, and Port Elizabeth. The fiscal year 2017 budget is more than $7 million.
South Africa Partners, established 20 years ago, builds mutually beneficial partnerships between the U. S. and South Africa in the areas of health and education. We believe that universal access to quality healthcare and education are prerequisites for securing a just democracy, and that the shared experiences in South Africa and in the U.S. offer common ground from which to forge lasting and productive programs that bring us closer to this ideal. Serving as a catalyst of innovative approaches, SA Partners links people, strengthens communities, promotes social justice and fosters leadership in both countries. Our focus is to:
· Facilitate meaningful partnerships that build the capacity of South Africa organizations
· Nurture strategic collaborations and the sharing of best practices between the U.S. and South Africa
· Strengthen people-to-people relationships between those living in South Africa and the U.S. to promote justice and democracy
SA Partners is a respected partner in South Africa, as evidenced by the wide support that comes from the diverse range of program funding. Funding comes from U.S. government entities, private foundations in the U.S. and South Africa, and from individual donors.
Working conditions and compensation:
· Full-time employment with benefits
· Based in Boston office with some travel required in the U.S. and South Africa (estimated 30 percent effort)
· Some evening and weekend work required
· Direct reports include members of the finance team (2 in Boston and 2 in South Africa)
Serve as Deputy Director and chief operating officer, reporting to the Executive Director, to ensure successful operation of South Africa Partners’ financial and operational systems. Collaborate with the Executive Director to assure effective implementation of program activities within the context of organizational, financial, contractual and operating systems, contract/cooperative agreement requirements, and government and other donor regulations.
GENERAL FINANCE/OPERATIONS SUPPORT
· Ensure that effective and efficient financial and operational systems are in place to support organization’s activities. Ensure that the organizations financial systems are in compliance with local laws and grant requirements. Stay up to date on government and country financial compliance laws. Ensure that the all corporate papers and registrations are filed with the appropriate governmental agencies.
· Ensure that the organization’s operational systems are in compliance with local laws and grant requirements. Oversee the day-to-day running of all offices. Review and update organizational operational systems as needed. Ensure that the organization’s technology and infrastructure support the growth of specific programs and the organization overall.
· Monitor risk management and make recommendations when issues areas are identified.
· Maintain an in-depth understanding of financial needs and project output targets for all program activities. Provide oversight and support to financial and reporting systems, and data needs. Work with staff to develop, track and maintain project budgets. Develop and manage the annual organizational budget.
· Maintain a detailed understanding of the organizational financial system, annual budget and project budgets. For government grants, complete quarterly financial reports (Financial Status Reports, annual, semiannual, pipelines, carry overs, realignments, inventory, and other reports as requested/ required). For foundation and other grants complete financial reports as required.
· Oversee and manage annual and program audits.
· Work with the Board of Directors Finance Committee to keep members up to date on the financial position of the organization, forecast budgets, and prepare reports for the Board of Directors.
· Contribute to the formulation of long-term, as well as annual budget strategies. Provide technical expertise to the development of systems and tools for budget activities. Oversee budgeting processes as required, including the flow of budgetary information between staff and budget systems. Manage the development of cost proposals.
· Collaborate with staff to ensure that workplans and budgets are adequately developed to support activities, and are in compliance with organizational standards and donor requirements. Integrity check all final budgets and proposals, and provide financial sign-off on all budgets to be presented externally.
· Coordinate and monitor the development of financial aspects of grant and contracts proposal submissions.
· Supervise U.S. and South Africa Financial Managers’ work products and accounting.
· Oversee the payment of bills. Manage the cash flow for the organization.
· Assist in the analysis of trends and issues in organization and project spending and budget performance, and in forecasting projections. Serve as a resource to staff in interpreting reports, and using data to manage projects.
· Oversee and review field accounting systems and expenses. Investigate and resolve issues, assuring timely completion for monthly accounting close.
· Manage program and organizational spending, ensuring that spending is in line with approved funder and organizational budgets.
· Ensure that program administrative procedures and practices for procurement consistently meet organization, cooperative agreement, and donor standards. Ensure that program activities are supported by efficient systems/procedures.
· Oversee purchase request processes. Authorize program spending for the procurement of equipment, goods, and commercial services within approved budgets. Manage and improve tracking system to ensure compliance with contract/cooperative agreement requirements.
HUMAN RESOURCES/STAFF DEVELOPMENT
· Provide first-line management presence for staff; bridge national and regional operations and support an open-door policy among all staff.
· Manage the organization’s HR polices and systems. Ensure that the organizational HR policies are up-to-date and are enforced. Work with staff to resolve HR issues.
· Ensure staff members receive timely and appropriate training and development. Oversee development and provision of orientation and on-going in-service training for staff in areas of: donor regulations and organization policies/procedures related to procurement of equipment, goods and commercial services; processes and tools used in work planning, budgeting, and expenditure monitoring; and analysis of financial reports. Provide training and support in organization protocols for home and field office-based staff, including travel to field offices as needed
PROGRAM DEVELOPMENT AND MANAGEMENT
· Collaborate with staff on the development and implementation of programs.
· Work with staff to ensure that all program goals and deliverables are met; investigate and resolve programmatic issues as needed.
· Work with staff on the management of consultants and subcontractors including the development and oversight of all project sub-agreements.
· Serve as the key staff support for the Board Program Committee.
· Maintain a broad knowledge of organization and project activities and serve as a key resource to staff.
· Prepare analyses and reports for internal information and management needs as necessary. Assist in developing reports for the organization, projects and donors.
· Develop and maintain documentation regarding finance/operations systems, policies, procedures, and processes.
· Other duties as assigned to facilitate administration and operations.
QUALIFICATIONS AND EXPERIENCE
The successful candidate will bring many of the following qualifications, skills, experience, and personal qualities:
· Bachelor’s degree required; Master’s degree a plus.
· 6+ years of experience in operations/ finance role with progressive responsibilities; previous management experience required.
· Demonstrated understanding of the synergy between the programmatic, operational and financial components of an organization.
· Demonstrated experience with international NGO reporting, financial management, procurement, logistics and project management and procedures including demonstrated ability to develop and monitor budgets, and collaboratively manage operational activities of complex programs including sub-grant management
· Knowledge of U.S. government regulatory rules and regulations and relevant Office of Management and Budget circulars.
· Demonstrated proficiency in building and applying management processes and tools.
· Demonstrated success as a mentor, manager, role model and team player with the ability to set and exceed high performance standards, and garner the same from staff.
· Ability to prioritize, and set and meet deadlines and interface with all levels of management
· Excellent verbal and written communication skills.
· Excellent interpersonal skills.
· Demonstrated interest in South Africa and social justice issues
· Strategic thinker
· Extremely well organized and strong multi-tasking skills
· Team player with sense of humor
· Professional and mature demeanor
· Flexible work style
· Ability to operate with limited resources and manage against a budget
· Absolute honesty and integrity
· Ability to maintain strict confidentiality
To apply, please send cover letter and resume to firstname.lastname@example.org